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Achieving compliance with personal protective equipment (PPE) – Part 2

Kevin Stretton - Friday, October 07, 2016
Demonstrating the company’s commitment to safety requires action and discussion which is led by management and yet involves employees at every step.

Communicating with employees about safety commitment & compliance

Allowing employees to make some decisions about their equipment, and ensuring it is as comfortable, familiar and personal as possible is preferable to cornering difficult employees and demanding they wear PPE or face disciplinary action.

Proper training and demonstrations of equipment, combined with a realistic understanding of behaviours, can help control many objections to requirements for achieving compliance.

Connecting employee awards to overall safety and themes such as PPE reinforces the idea that the equipment is part of a uniform approach used by the company to improve safety performance.

Small items such as embroidered patches, key rings, pins, stickers and tags can be purchased with simple, universal messages or custom made with company logos and phrases.

PPE can now also be easily personalised with names & role titles which creates a portable display or experience. This approach won’t suit all types of PPE and must never interfere with correct function. However, the approach reinforces “this is my equipment, this is my job, and I’m good at it”.

Achieving compliance with personal protective equipment (PPE) – Part 1

Kevin Stretton - Monday, October 03, 2016
Achieving compliance is a major obstacle for employees using PPE.

Whether the PPE is supplied simply to achieve legal compliance or is being genuinely provided as the last resort within the hierarchy of control, safety practitioners always struggle with encouraging compliance.

Resistance occurs for many reasons and there are many practical ways to approach the problem.

In this and subsequent articles we’ll take a look at some of the contributing factors to this resistance and strategies that can help manage the problem.

Correct fitting = correct function

There is a simple rule for using PPE; fit means function.

If equipment is too big or too small, it won’t be as effective. If employees find their PPE uncomfortable, they’ll either “forget” to put it on, wear it incorrectly, or be irritable and inefficient while wearing it.

Making sure you’ve consulted & engaged with employees during the early stages of sourcing PPE will assist with your team understanding why it’s needed, how to correctly fit the equipment and maintain it.

Problems concerned with size may not be connected to the whole product, but in components such as strap length, location of closures, or in how & where it is worn.

During the process of sourcing PPE provide employees with enough time to be able to try on various sizes & types of PPE.

Don’t forget PPE manufacturers are required to make products which match either international or Australian Standards, so they are qualified to offer solutions that won’t compromise the PPE’s effectiveness. Additionally, most suppliers of PPE are willing to provide information & training to your employees as part of an overall service package.

So when these strategies are combined with correct fit testing your organisation can maximise the investment in helping employees understand their responsibilities.

Safety Alert - Faulty Grinding Discs

Shelley Inkster - Friday, April 01, 2016

On the 13/1/16, an employee at Ottoway Fabrications Whyalla facility reported a 125mm Flexovit grinding

disc had started to show signs of damage in normal use, he changed the disc out and continued

using another disc from the same box, again he noticed the new disc doing the same.

 

The employee brought the 2 discs to the HSE Department along with the box that the discs were sourced

from.  The discs showed clear indication that the mounting holes were off centre. Upon inspecting the box,

similar discs were found throughout to have the off centre mounting holes.

 

A stop work was called and all workers were informed of the problem and encouraged to inspect all discs

in their possession before recommencing work.

 

Actions moving forward:

 

All employees to inspect grinding discs prior to use and report all faults/defects to the Supervisor or

HSE Department immediately.

 

The supplier was notified of the defects and requested to investigate the issues.

 

Thank you to the team at Ottoway Fabrications for the Safety Alert.

WHS Toolbox Tips #1 (Part 9b) - Consultation is a 'Two Way Street'

Kevin Stretton - Tuesday, March 29, 2016

Consultation is a ‘Two Way Street’

 

The WHSR has a pivotal role in the consultative process and apart from mediation and representing their workgroup acts as a ‘technical interpreter’ between the employer and employee.

 

How do the roles of a WHSR combine hazard identification, risk assessment and consultation?

 

With an intimate knowledge WHSR’s already have a detailed understanding of specific hazards in their workplace and are able to communicate these to employees and the employer. Additionally, if the WHSR has a thorough understanding of risk assessment then they are in a unique position to communicate with employees how risk assessments are to be completed and the importance of ranking hazards for the significance of risk.

 

If an employer, employees and their WHSR’s do not have a common or shared understanding of these requirements workplace safety often becomes a ‘shotgun’ approach where complex hazards are perceived as too difficult to correct or eliminate.

 

Likewise, employers must ensure that WHSR’s have the respect of everyone and the resources to be able to complete their role, especially when educating others about specific workplace safety issues.

WHS Toolbox Tips #1 (Part 9a) - The Basis for a WHS Representative's Role

Kevin Stretton - Thursday, March 24, 2016

The basis for a WHS Representative’s role

 

The national model for work, health & safety (WHS) legislation requires that where elected WHS Representatives are involved in communication, consultation, participation between employers and employees, problem solving & promotion of WHS.

 

The objective to encourage employee representatives to become engaged or involved in the strategic continual improvement process of:-

 

       ·    Hazard identification

· Risk assessment

· Control which includes hazard elimination or risk reduction

 

Therefore it’s important to recognise that WHS Representatives play a pivotal role in the success of any short or longer term WHS improvements.

 

This and subsequent articles will progressively look at the responsibilities and roles of WHS Representatives.

 

The role of WHS Representatives (WHSR)

 

Hazard identification & risk assessment:-

The WHSR has a central role in facilitating & supporting the implementation of WHS in the workplace.

 

This can only occur if there is a common interpretation and understanding between employees and employers of hazard identification and risk assessment specific to the workplace.

 

Although many businesses and organisations have common hazards which provide opportunities for sharing knowledge, every business and organisation also have hazards specific or unique to their operations.

 

It is this uniqueness which requires WHS Representatives to be familiar with their work place and the interactions between infrastructure, methods or procedures and people. It is this quality that wherever possible requires the WHSR be elected from within their work group.

Toolbox Tips #1 (Part 8c) - The Concepts of Incident Causation

Kevin Stretton - Monday, March 21, 2016

Part 8c:           Common examples of sophisticated causation analysis models

 

Kepner Tregoe Causation Model

www.pstc.org/files/public/Schramke.pdf

 

Stair – Step Model of Causation

International Journal of Engineering - Construction Accident Causal Models

 

Failure Modes Effects Analysis (FMEA)

Process Analysis Tool

 

Ishikawa Fishbone Diagram

asq.org-cause analysis tools-fishbone

 

 

Summary

 

We have seen how our thinking can be influenced by a wide range of social interpretations and how, in turn, our behaviours influence the way we approach incident investigation.

 

We can only hope to create a culture of continual improvement in the organisation if we change our thinking and assist others to not only follow but practice these improved skills.

 

The more people we encourage to adopt an analytical approach to systems design & improvement the faster will be the transition to a culture based on the prevention of error.

 

 

Toolbox Tips #1 (Part 8b) - The Concepts of Incident Causation

Kevin Stretton - Thursday, March 17, 2016

Part 8b:          Applying the new thinking

 

In most cases the ‘5 Why’ approach will suffice as an investigation model for many organisations.

 

The ‘5 Why’ approach simply requires that everyone participate in an exercise asking ‘Why’ questions at every step of the incident analysis. Upon reaching (b) in the timeline five ‘Why’ questions are asked for each of the observed symptoms.

           

 

            

An example:

1.    Injury:             

 

a.    An employee loses an eye. Why?

 

2.    Incident:

 

                  a.    The grinding wheel shattered and struck the employee’s face fracturing a cheek

                       bone which punctured the eye from behind. Why?

 

      3.    Symptomatic causes:

 

a.    They were only wearing safety glasses. Why?

b.    Employee was not wearing a face shield / visor. Why?

                  c.    Pieces of the grinding wheel displayed signs of furrowing. Why?

 

       4.    Management, Systems Control & Root Causes:

 

a.    There is no evidence that the employee had been informed, instructed or trained to use face visors as PPE. Why?

b.    There is no evidence that the employee had been informed, instructed or trained to inspect grinding wheels before using them. Why?

c.    No training system in place for employees other than tradespeople regarding pedestal grinder safety. Why?

d.    There is limited evidence to suggest occasional maintenance inspections & work included redressing of grinding wheels. Why?

e.    The hazard & housekeeping inspections lacked sufficient detail and were not specific to departmental hazards. Why?

 f.     There is no site wide approach to asset & preventative maintenance. Why?

                  g.    Employees, managers & supervisors are not appraised on safety performance or

                       the need to continually improve safety. Why?

 

    5.    Root Cause:

 

                 a.    Management has not been trained in the implementation and integration of safety

                      systems with normal operations.

 

Other investigation models can be used for complex incidents or when planning complex operations in order to avoid catastrophes.

 

 

 

Toolbox Tips #1 (Part 8a) - The Concepts of Incident Causation

Kevin Stretton - Monday, March 14, 2016

Summary of Part 7

 

In Part 7 we came to understand not only how human and social factors can influence our perceptions of incident causality we also determined that incident investigations can be a valuable tool for concentrating efforts on the continual improvement of management systems. 

 

Objectives of Part 8:

 

By combining an engineering & social approach, understand & apply the basic concepts of causality when:-

Designing management & work procedures [Safe / Standard Operating Procedures (SOP’s) or Work Instructions (WI’s)].

•    Completing an incident investigation.

 

So that through continual improvement and time, elimination of hazards & the prevention of error becomes the norm.

 

Part 8a:           Modern or recent incident investigation techniques

 

There are a variety of models available for incident investigation.

    Can you choose the one that is right for you &/or a variety of incident scenarios?

    Is there a ‘one size fits all’ model that can be used for everything like environmental, quality & safety incidents?

 

The answer to both these questions is yes, only if we redirect our thinking to the analysis & continual improvement of management systems because all systems direct & influence the way employees, executives, managers & supervisors operate.

 

This means focusing our techniques on (a) in the timeline and progressively working backwards through time to recall & trace the sequence of events.

 

        

This is the only way we can create a culture that is focused on prevention rather than reaction.

 

Thought about carefully this model can be applied to any incident, not just one involving employee illness or injury.

 

Some examples:

1.    Product or service recall following a customer’s complaint.

2.    A chemical spill that found its way into a natural water system.

3.    A financial error causing incorrect allocation of resources.

4.    A safety device which failed when being used by an employee under standard conditions.

       5.   Protective equipment being used incorrectly by an employee

Toolbox Tips #1 (Part 7b) - The Concepts of Incident Causation

Kevin Stretton - Friday, March 11, 2016

 

Traditional incident investigation

 

Traditionally and due to misconceptions of employees, executives, managers & supervisors, incident investigation was always focused on (b), (c) & (d) of the timeline.

 

This resulted in a focus on symptomatic causes.

Some common examples from incident investigation reports are:-

 

·         The employee failed to wear protective equipment.

·         The guard failed.

·         There were no guards in place and the employee lost their fingers in the machine.

·         Human error.

 

Issues & problems with this traditional approach are still linked with insufficient training

 

Deeper questions were rarely asked as a way of trying to understand management systems & the dynamism of workplaces.

 

·         Why was the employee not wearing their protective equipment?

·         Why did the guard fail?

·         Why were there no guards in place?

·         Why was there human error? For a good example of this often cited subjective statement & an ineffective initial investigation see - Air New Zealand Flight 901

 

Only management control & systems can:-

 

·      Train employees how to use & care for protective equipment (PPE).

·      Design machine guarding to be safe.

·      Create continual improvement in performance.

 

In Part 8 we start looking at how these concepts are linked with & can be used to understand incident investigation for the identification of root causes.

Toolbox Tips #1 (Part 7a) - The Concepts of Incident Causation

Kevin Stretton - Monday, March 07, 2016

 

Summary of Part 6

 

In Part 6 we came to understand how human and social factors can influence our perceptions of incident causality and as a result we are often only concerned with the immediate past rather than the chronology of incidents. 

 

Objectives of Part 7:

 

By combining an engineering & social approach, understand & apply the basic concepts of causality when:-

•   Designing management & work procedures [Safe / Standard Operating Procedures (SOP’s) or Work Instructions (WI’s)].

•   Completing an incident investigation.

 

So that through continual improvement and time, elimination of hazards & the prevention of error becomes the norm.

 

Part 7a:           Engineering interpretations of occupational incidents

 

1.    Lack of control in management systems:-

a.    All factors in a management system have relevance

b.    These need to be understood by the managers

c.    The word ‘control’ refers to the 4th function of professional management:

                                          i.    Planning

                                         ii.    Organisation

                                        iii.    Leading

                                       iv.    Controlling

2.    Basic & immediate causes (Aetiology):-

a.    Includes personal & social factors

b.    Lack of job knowledge (training)

c.    Physical or mental obstacles

d.    Inadequate work standards

e.    Inadequate maintenance of equipment

f.     Unsafe acts and conditions including unsafe engineering design

g.    Operating without authority

h.    Nullifying safety devices

i.      Poor housekeeping

3.    Incident = contact with the hazard which is an undesired event.

4.    Injury, damage or loss = physical illness, injury &/or property damage & loss whether instantaneous (acute) or delayed (chronic).

 

Bird, F; Management Guide to Loss Control, Institute Press, Atlanta

 

Heinrich et al, Industrial Accident Prevention; pages 25 - 28